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SPMCIL Vigilance Circular

Circular No.03/24:  / Obtaining Local Content Declarations from the bidders while processing the tenders in compliance with guidelines of Make in India Orders – reg
Circular No.02/24: Regarding not obtaining Second Stage Advice in case of deviation from First Stage Advice
Vigilance Circular No. 01/24 dated 21.02.2024
Central Vigilance Commission Circular No. 04/06/23 dated 14.06.2023
Vigilance Circular No. 10/22 dated 02.11.2022
Vigilance Circular No. 09/22 dated 15.09.2022
Vigilance Circular No. 08/22 dated 22.08.2022
Vigilance Circular No. 07/22 dated 22.08.2022
Circular No. 06/22: Regarding display of date of manufacturing & date of expiry on ink containers.
Circular No. 05/22: Central Vigilance Commission Circular No.11/03/2022 – reg.
Circular No. 04/22 – Central Vigilance Commission Circular No. 01/02/2022 – regarding
Circular No.03/22,Vigilant India: Leveraging technology in structure and processes.
Circular No. 02/22: Central Vigilance Commission Instructions on obtaining documents from CBI for the purpose of departmental inquiry proceedings – regarding
 Circular No.: 01/22 – Central Vigilance Commission Instructions on timely completion of departmental inquiries – procedure regarding
Circular No 13/21: Central Vigilance Commission Instructions on timely finalization of departmental inquiry proceedings -reg
Circular No. 12/21 -Testing of technical parameters during PDI- reg.
Circular No 11/21: Timely finalization of Departmental Inquiry Proceedings – improving vigilance administrations
Circular No 10/21 – Issuance of Suitability-reg.
Circular No. 09/21 – Products to be offered for verification during APV – reg.
Circular No. 08/21: Central Vigilance Commission Instructions on procedure for offering/accepting post retirement contractual employments/assignment or consultancy etc
Circular No. 07/21: Central Vigilance Commission Instructions on Adoption of Integrity pact – Revised Standard Operating Procedure – regarding
Circular No. 06/21: Central Vigilance Commission Instructions on procedure for offering/accepting post retirement contractual employments/assignment or consultancy etc
Circular No. 05/21: Warning signals in documents for Cartel formation – reg
Circular No 04/21: Transparency in works/purchase/consultancy contracts awarded on nomination basis- reg.
Circular No.: 03/21: Non-presence of members of Bid opening committee
Circular No 02/21: Participation in tender opening process in unit premises by firm representative due to Corona – reg.
Circular No. 01/21: Not providing the yearly statement of stocks during verification- reg.
Circular No 12/20: Uploading of PAC/Nomination tenders on portal -reg.
Circular No. 11/20 – Completion of disciplinary proceeding through video conferencing in the wake of COVID-19 pandemic – reg.
Circular No 10/20: Procuring various items, services related to machines on PAC/Nomination basis by directly placing order to Indian agent – reg
Circular No. 09/20: Regarding information being submitted under the heading of ‘Delay in payment’ in Monthly Dissemination Report
Circular No. 08/20: Central Vigilance Commission Instructions on tendering – regarding
Tender guidelines not being followed – reg. SH: Amendment to circular No. 05/20 dated 10.07.2020
Circular No. 07/20- Page numbering – reg.
Circular No 06/20: Discrepancies in bills -reg.
Circular No 05/20: Tender guidelines not being followed – reg.
Circular No. 04/20 – Not calling price bids in emails – reg.
Circular No. 03/20 – Circulation of Important Orders
Circular No. 02/20- Transparency in bills – reg.
Circular No. 01/20- Confirmation of Bank Guarantee – reg.
Circular No 15/19: Adoption of Integrity Pact – Revised SOP – reg.
Circular No 14/19: Inter-Unit Quiz Competition
Circular No. 13/19: SAP Entry
Circular No. 12/19: Regarding specification of material or service mentioning in the tender documents being issued by the SPMCIL units.
Circular No. 11/19: Inter-Unit Quiz Competition
Circular No. 10/19 – Guidelines for dealing with disagreement between DA and CVC in cases of granting Sanction for Prosecution
Circular No 09/19 – Corrections/Insertions/Over writings in Bids not initiated – reg.
Circular No 08/19- Procurement Planning
Circular No 07/19- International Youth Contest of Social Anti-Corruption Advertising Together Against Corruption…hosting of poster/video competition in India from 01.06.19 to 30.09.19
Circular No 06/19 – Acceptance of Deviated Material-reg.
Circular No. 05-19: Extension of Performance Security
Circular No. 04/19- Processing of PIDPI complaints by the Screening Committee of the Commission-reg.
Circular 03/19:Issuance of tender Document to the registered/empanelled vendor
Circular No. 02/19: Review of mecahnisms to ensure probity among Government Servants
Circular No. 01/19: Audit Report
Circular No 08/18-Delay in Payment
Circular No 07/18 – Government of India Resolution on Public Interest Disclosure & Protection of Informers – reg.
Circular No 06/18: Transparency in Works/Purchases/ Consultancy contracts awarded on nomination basis – reg.
Circular No.05/18: Transparent & scientific methodology for valuation of machineries.
Circular No 04/18-Irregularities found in Annual Physical Verification – reg.
Circular No. 03/18 Public Procurement (Preference to Make in India), Order 2017 (PPP-MII Order )regarding.
Circular No 02/18: Irregularities found during testing of samples – reg
Circular No.: 01/18: Applicability of Commission’s guidelines
Circular No.19/17 Reference to the Commission for advice documents/ information to be furnished -regarding
Circular No: 18/17- Irregularities in assessing Estimated Cost
Circular No. 17/17: Empanelment of Inquiry Officers in the units of SPMCIL. SH: Empanelment of Executives of India Government Mint, Noida as enquiry officers
Circular No. 16/17: Irregularities observed during Intensive Examination of printing of notes and related procurement including raw material – reg.
Circular No. 15/17: Empanelment of Inquiry Officers in the units of SPMCIL. SH: Empanelment of Executives of Security Printing Press, Hyderabad as enquiry officers
CIRCULAR NO. 14/17 : Regarding declaration of dependents by SPMCIL officers and employees
CIRCULAR NO. 13/17: Administrative and procedural lapses in procurement process- reg.
Circular No. 12-17 Vendors Empanelment reg-
Circular No. 11/17 Vigilance Awareness Week – Integrity Pledge- regarding.
CIRCULAR NO. 10/17 : Manipulation and Complications at later stage in the specification of materials or services in tendering- reg
CIRCULAR NO.09/17 : Vigilance Clearance Certificate for promotion – reg
CIRCULAR NO. 08/17: Access of complaints to the CVOs- Instructions regarding
CIRCULAR NO. 07/17 : To follow the procurement manual (Version 1.0.2011) clauses 4.9.1 for limited tender enquiry process in the SPMCIL units – reg.
CIRCULAR NO. 06/17: Specifications of material or services in all tender documents issuing by the SPMCIL units – reg.
Circular No. 05/17 Expeditious finalization of departmental proceedings pending with the Ministries/Department/Organization regarding.
Circular No. 04/17 Irregularities observed during Intensive Examination of procurement of coin blanks regarding – Insurance
Circular No. 03/17 Empanelment of Inquiry Officers.
Circular No. 02/17 System improvement Guidelines- Engagement of Consultants- regarding.
Circular No. 01/17 System improvement Guidelines regarding hiring of vehicles by Government offices.
Circular no.24/16 Empanelment of Inquiry Officer
CIRCULAR NO. 23/16:Attempt of steeling coins & currency by contractual labour in the SPMCIL units – reg.
Circular No. 22/16 Criteria to be followed while examining the lapses of authorities exercising judicial or quasi- judicial functions- regarding.
Circular No. 21/16: Certificate of Proprietary Article Item- reg.
Circular No. 20/16 Observing Vigilance Awareness Week, 2016 and e-Pledge.
Circular No. 19/16 Standard Operating Procedure regarding legal cases where Central Vigilance Commission has been made respondent along with the organizations concerned.
Circular No 18/16: Irregularities observed in maintenance works
Circular No. 17/16- Irregularities observed during CTE Type Intensive Examination
In relation to control over the process of taking donations from contractors or individuals related to CPSEs/PSBs by associations formed/protected by CPSE/PSB officers and their dependents. 16/16
Use of social media for the Central Vigilance Commission- Operation of official twitter account for the Commission. Circular No. 15/16
Circular No. 14/16: processing of priority cases on Fast Track Basis-regarding
Circular No 13/16: Vigilance Clearance Certificate for promotion – reg
Circular NO. 12/16 Calculation of Estimated Cost for Procurement of stores-reg.
Observation during Annual Physical Verification
Circular No. 10/16- Service Procurement-reg.
Circular No 09/16 – Vigilance Clearance Certificate of foreign official tour cases -reg.
Circular No 08/16 – Vigilance Clearance Certificate of Retirement Cases -reg.
Circular No 07/16: Action on Anonymous/Pseudonymous complaints- regarding.
CVC’s guidelines on action on Anonymous/Pseudonymous complaints- regarding.
Circular No. 06/16: Commission’s publication on Guidelines for Intensive Examination of Public Procurement Contracts by Chief Vigilance Officers -reg.
 CVC’s guidelines for Intensive Examination of Public Procurement Contracts by Chief Vigilance Officers
Circular No. 05/16 Empanelment of inquiry officers in the units of SPMCIL-reg
Circular No. 04/16 Timely completion of Disciplinary Proceedings – reg
CIRCULAR No. 03/16 Posting of details on award of tenders/contracts on website – reg.
Circular No. 02/16 Weighment through Electronic Digital Scale with SAP connectivity-reg
Circular No. 01/16: Irregularities observed in Maintenance work of Casual labour.
Circular No. 11/15 Irregularities observed during execution of a contract
Circular No.10/15 Observance of Vigilance Awareness Week-2015 form 26.10.15 to 31.10.15. SH: Schedule of various programs organized in Corporate Office.
Circular No.09/15 Observance of Vigilance Awareness Week-2015 from 26.10.2015 to 31.10.2015.
Circular No.08/15 Irregularities observed during execution of a contract.
Circular No. 07/15 Misuse of user ids and passwords in organization -regarding.
Circular No.06/15 Lapses found during CTE Type Intensive Examination-reg
Circular No. 05/15: Commission’s publication on Guidelines on Intensive Examination of Procurement & Other Contracts, 2014 5 reg.
CVC’s guidelines on Intensive Examination of Procurement & Other Contracts, 2014
Circular No. 04/15 Complaints regarding limited tender and express tender floated by the units of SPMCIL. S.H. Vendors Registration and its Periodical Review – reg.
Circular No.03/2015-Lapses found in procurement process.
Circular No. 02/2015 – Annual Vendors Meet for the year 2014. SH: Various matters related to tendering
Circular No. 01/2015 – Procedure for dealing with complaints-regarding.
Reference to the Commission for Advice-Procedure
Second stage consultation with the CVC in disciplinary cases Amendment to the Vigilance Manual-regarding.
Action on Anonymous/Psuedonymous Complaints
Amendment to the public Interest Disclosure and Protection of Informers (PIDPI) Resolution-regarding.
Reiteration of guidelines based on observation made during CTE Type Intensive Examination of works/purchases by the Vigilance Deptt. of SPMCIL.
Vigilance Clearance Certificate-reg
Articles etc for Vigilance E-Newsletter
Vigilance E-Newsletter
Vigilance Clearance Certificate for foreign visit -reg.
Abnormal delay in issuing suitability certificate and preparing Goods Receipt Voucher(GRV).
Annual Property Return-reg.
Need for self-contained speaking and reasoned order to be issued by the authorities exercising disciplinary powers.
Short-comings in Bid documents
Monthly Dissemination of Information Report
Assigning duties/responsibilities other than Vigilance to the Vigilance officials – reg.
Publishing of tender notice in newspapers
Addition of details in the Monthly Dissemination of Information Report submitted to CVO, SPMCIL by 5th of every month.
Sending of Payment Details to concerned vendors
Amendment to PIDPI Resolution
Guidelines regarding handling of complaints
Sending Limited Tender through e-mail also
Irregularities observed during execution of a contract
Frequent changes in the parameters in the tender
Process of issuing No Objection Certificate by the Vigilance Department for the Executives working in the Units and Corporate Headquarters of SPMCIL.
Opening of Tender
Transparency during execution of work
Private Foreign visit and Ex-India Leave by SPMCIl officials
Procedure for registration and lodging complaints through mobile phone and internet by the citizens on VIGEYE portal.
Annual Vendors Meet held in the units for the year 2012. SH: Miscellaneous issues associated with Tendering procedures.
Compliance to tendering procedures
Signing of the Committee Meetings
Insurance of Property mortgaged against HBA
 Abnormal delay in acceptance/rejection of materials/equipment etc.
Preparation of Tenders
Maintaining of Asset register/records.
Gol Resolution on the Public Interest Disclosure & Protection of Informers (PIDPI)- Guidelines thereon.
Consideration of Indian Agents
FOREIGN VISITS BY SPMCIL OFFICIALS
Procedure of Vigilance Clearance of SPMCIL employees by the Vigilance Department of the units and the corporate office
Guidelines based on observations made during CTE Intensive Examination of works/ purchases by vigilance department of SPMCIL
Procedure of Vigilance clearance of SPMCIL employees by the Vigilance Department of the units and the corporate office. SH: Amendment to Circular dated 24.06.2011-reg.
Issuing of cheques for payment of pension
Procedure of Vigilance clearance of SPMCIL employees by the Vigilance Department of the units and the corporate office.
License for Pest control Services-reg.
Irregularities in Tendering Process
Dealing with Complaints
Uploading of Tenders and Post-award details of tenders on the SPMCIL Website
Dealing with complaints
calibration of weighing scale
Sub-link’On-line Lodging of Complaint’
Tendering Process-Purchase of Consumables from OEM
Tendering Process-Technical Evaluation Report
Tendering Process
Transparency in Tendering Process
Mobilisation Advances
Caution to be exercised in entertaining persons of Dubious Identity
CTE type Intensive Examination of Public Procurement (Works/Purchases/Services) contracts.
WHISTLE BLOWER POLICY
TENDER SAMPLE CLAUSE
TENDERING PROCESS
TENDERING PROCESS-Negotiations with L-1
TENDERING PROCESS-Negotiations with L-1
DEALING WITH COMPLAINTS.
INTENSIVE EXAMINATION OF WORKS BY CTE’s ORGANISATION – QUARTERLY PROGRESS REPORT.
DEALING THE MATTER WITH CBI.
CONDEMNATION AND DISPOSAL PROCEDURE OF THE COMPUTER SYSTEMS AND MAGNETIC TAPES.

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